Let’s be honest, manual processes just don’t cut it anymore, especially when it comes to finance and accounting. One of the biggest headaches? Invoices locked inside PDF files.
PDFs might have been useful once, but they were never built for automation. They’re static, hard to work with, and a nightmare when it comes to extracting usable data. And if you’re trying to stay compliant with modern standards like Peppol? Forget it—PDFs simply don’t make the cut.
That’s where UBL (Universal Business Language) comes in. It’s structured, standardized, and built for digital workflows. And with SmartUBL, converting old-school PDFs into Peppol-ready UBL files becomes automatic—no manual work, no stress.
So, what is UBL? Why does it matter? And how does SmartUBL make your invoicing smarter, faster, and future-ready? Let’s dive in.
PDFs are for people. UBL is for machines.
PDF invoices are human-readable, but they don’t carry structured data that systems can process automatically. Every time an accounting team receives a PDF, someone has to manually extract the data, validate it, and enter it into their ERP. This process is slow, error-prone, and expensive.
UBL (Universal Business Language) is a machine-readable format designed for electronic invoicing. It enables the automated exchange of invoice data between systems—without the need for manual intervention. It’s also the standard format required by many governments and public institutions across Europe.
So why does this shift matter?
SmartUBL bridges the gap between legacy invoice formats and the future of e-invoicing.
Instead of asking vendors or clients to send invoices in a specific format, SmartUBL lets you accept any PDF invoice—and automatically converts it into a Peppol-compliant UBL format ready for digital processing.
Here’s how it works:
Upload or email your PDF invoice to SmartUBL. The platform uses advanced AI and machine learning models to read and understand the invoice, extracting key data fields like:
The extracted data is automatically validated for compliance with your accounting rules, business logic, and Peppol standards. No more chasing missing fields or fixing format mismatches.
Once validated, SmartUBL converts the extracted data into a Peppol-compliant UBL file—a structured XML file that can be seamlessly processed by your accounting system or ERP.
SmartUBL makes sure your UBL invoice can be sent across the Peppol network to any receiver—whether it’s a government portal, enterprise buyer, or public sector entity. It’s plug-and-play.
Peppol (Pan-European Public Procurement Online) is not just a network—it’s a revolution in digital procurement. Many countries in the EU and beyond have mandated or strongly encouraged Peppol for B2G and B2B e-invoicing.
Being Peppol-ready means:
With SmartUBL, your converted UBL files are automatically Peppol-compliant—no extra tools or integrations needed.
Free your team from the grind of entering invoice data manually. With SmartUBL, you get automation without asking your vendors to change a thing.
SmartUBL is ERP-agnostic. Whether you use Exact Online, SAP, Oracle, or any other platform, UBL files generated by SmartUBL can be directly integrated.
Whether you process 50 invoices a month or 50,000, SmartUBL grows with your business.
Track, audit, and analyze every invoice digitally. SmartUBL gives you real-time dashboards and export-ready reports.
SmartUBL makes the future of invoicing accessible today. No more format frustrations, compliance headaches, or manual processes. Just fast, accurate, and automated invoice processing—from PDF to UBL to payment.
And yes, you can try it before you decide.
If you’re looking for a PDF to UBL converter that fits seamlessly into your workflow and gets you Peppol-ready, SmartUBL is ready when you are.
Let’s make e-invoicing effortless.
